We’ve all been there before: An event is going smoothly and as planned, but something unexpected happens. It could be an unexpected gap, a lack of materials, or something taking longer than it should have. It is common to become freaked out about these things, but it can be easily prevented with just a little bit of extra work. 

• Always have a backup
  • One problem that I’ve encountered many times during an event is having an unplanned gap in programming that needs to be filled. Gaps like these can happen at any type of event, so it's best to be prepared. You might also have to change some things around due to issues with supplies or the location of your program. Whenever you’re planning a program, come up with at least two backup activities that you can run in case something goes wrong. These don’t have to be complicated, and you don’t have to change them for every event. What’s most important is that they keep members engaged. 
• Manage your time
  • The best way to avoid having to stress out over a program is to make a diligent schedule. Work with the other people planning the program and on your board to figure out how much time you really need. Make sure to factor in enough time for setting up and cleaning activities. One type of program where this is extremely important is a cooking program. This might sound a bit silly and redundant, but make sure to factor in cooking time when planning programs. I’ve been to programs before where cooking time was not adequately factored in, and there ended up being a lot of sitting around. The key is to strike a balance between having enough wiggle room to make a program flexible and not having too much empty space.
• Detach yourself
  • It can be hard when you have put so much effort into it, but try not to get attached to your program. No matter what, there will be something that will have to change. Nothing can be perfect, and that’s okay! Attendees won’t notice that something is off unless you make it obvious.
• Live and let people live
  • This sounds very hypocritical, but sometimes, at an event, it can be better not to force programming into a gap. If there isn’t explicit programming, but people are socializing and seem to be enjoying themselves, let them continue! In order to maintain the well-being of your chapter, members need to be able to form a strong siblinghood, and this is a great way to do it. It can also be a great way to get MITs and prospects more integrated into the chapter! The key here is to make sure that the energy is staying up and people aren’t standing around being bored.